An AFA questionnaire software that centralizes, automates, and customizes your assessments, while ensuring real-time monitoring for optimal compliance.
Contributors at the central level pre-fill the questionnaire. At this stage, responses are entered for questions involving a common answer for all structures.
It is also possible to indicate for which entity(ies) a response is valid and thus begin to roll out the questionnaire for the various subsidiaries.
These contributors from different departments complete the questionnaire to take into account the specificities of their entity and populate questions that were not addressed at the central level.
Some of these anti-corruption questions may require the intervention of more specialized employees within the units (HR, accounting, procurement, etc.). In this context, a feature allows for the solicitation of ad-hoc employees from different departments. They access the platform to intervene only within the scope for which they are requested. Thanks to our intuitive and easy-to-access software, they will not need training to integrate their data.
The Headquarters team takes back control after validation of the elements to be enriched by an entity.
Ensure regular communication with all stakeholders through indicators and reporting covering the different stages of your system, allowing you to evaluate and manage the population of the questionnaire throughout your entire organization.
Centralize your activity from the registers of responses provided, the audit trail of changes made for a question... A summary of all responses to the AFA control questionnaire, along with all associated attachments, is consolidated into a structured PDF file. This file can be submitted as is to the French Anti-Corruption Agency (AFA).
Assurez un suivi de vos déclarations de questionnaire en ayant une vue liste de votre activité globale avec des filtres
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Prior to conducting its audits, the AFA transmits all or part of a publicly released questionnaire to the entity to be audited. If the audited entity is a single unit, administering the questionnaire is relatively simple. However, for more complex organizations—particularly companies with multiple entities, subsidiaries, business units, or activities that require differentiated responses (governance, accounting controls, workforce, etc.)—this tool simplifies and accelerates the task and the compliance program of the audited companies.
The Sapin 2 Law imposes anti-corruption prevention obligations on certain companies, and the AFA plays a central role in implementing these obligations. The AFA questionnaire is a tool developed by the agency to evaluate the anti-corruption systems of the subject companies.
100% secure, it offers a high-performance solution for a rigorous and effective policy for the prevention and detection of corruption, while respecting the confidentiality of your employees’ data.
Efficiently manage your compliance processes thanks to the dedicated module. Centralize, automate, and analyze your data, and set up alerts for total compliance and optimized governance, while promoting increased transparency and efficiency within your organization.
Deployed alone or in addition to the other modules offered by our Sapin 2 software suite, the AFA questionnaire software helps strengthen governance and protect your organization from non-compliance risks.
The company subject to an AFA audit is informed by mail of the launch of the audit and the AFA agents in charge of it.
Audits take place in 2 successive phases: a desk audit during which the company submits the documentation requested by the AFA, followed by an on-site audit consisting of a series of interviews on the premises or remotely.
At the end of the audit, a report is drawn up containing the AFA’s observations, which may lead to findings of non-compliance when requirements regarding the existence, relevance, and effectiveness of the system are not met.
After receiving this report, the company has two months to provide its comments. Based on this, the AFA establishes its final report. Depending on the breaches noted in this report, the Director of the AFA chooses to issue a warning or to refer the matter to the sanctions committee.
The AFA distinguishes between several types of audits. ‘Global’ audits cover the eight measures and procedures of the Sapin 2 law, while ‘thematic’ audits focus on a selection of measures such as corruption risk mapping, third-party assessment procedures, and, systematically, the involvement of the governing body and the organization of the compliance function.
The compliance obligation applies to all subsidiaries of a group, whether located in France or abroad. AFA requests may therefore concern all of these subsidiaries. Responses must, in principle, be provided by each subsidiary.
In practice, it is not uncommon for AFA audits to target only a defined scope of subsidiaries, which limits the extent of the documents to be submitted. It is therefore important to determine, in conjunction with the agents in charge of the audit, the scope covered by the audit.
The AFA questionnaire includes nearly 180 questions of varying importance and density. The deadline for submitting documents is relatively short, between 15 and 30 days. Companies often experience difficulties in obtaining the necessary documentation from their subsidiaries within such a tight timeframe.
It is therefore important for a company to prepare for the possibility of an audit by preparing the expected responses and centralizing documents. This is all the more important as the questions are cross-functional and concern different departments, branches, or subsidiaries of a company.
The duration of AFA audits varies according to several factors, in particular the type of audit (global or thematic), the complexity of the company’s activities, and the number of subsidiaries covered by the audit. Audits sometimes span an entire year.
After receiving the audit notice, the company has a period of 15 days to submit the documents requested by the AFA. This begins a first phase of ‘desk’ audit, followed by a second phase of ‘on-site’ audit. At the end of these two phases, the AFA draws up a provisional report. The company then has two months to submit its comments. A final report is then sent to the company, after which a warning may be issued by the Director of the AFA. The latter may also decide to refer the matter to the sanctions committee when multiple breaches are found.
Note that an AFA audit may be followed one or more years later by a ‘follow-up’ audit aimed at verifying the implementation of the recommendations contained in the final report.
AFA (French Anti-Corruption Agency) questionnaire software is a digital tool designed to help companies and organizations assess and demonstrate their compliance with the requirements of the Sapin 2 law regarding the fight against corruption. The Sapin 2 law, adopted in December 2016, requires French companies to implement a corruption prevention system, including internal control procedures and audits.
